Academic Progress (Alert, Notice, Suspension and Reinstatement)

Procedure Administrator: Registrar

Authority:

Effective Date: April 9, 2026

Index Cross-References: Procedure 2130: Academic Restart Procedure; Procedure 2006: Grade Appeal Process; Procedure 2005: Academic Integrity

Procedure File Number: 2120

Approved By: Dr. Joe Bertolino, President

I.         UNDERGRADUATE STUDENTS

A.   MINIMUM ACADEMIC PROGRESS FOR UNDERGRADUATE STUDENTS

Each student’s record will be reviewed for minimum academic progress each term, including summer terms. Undergraduate students must have at least a 2.0 term GPA and 2.0 cumulative GPA to maintain minimum academic progress. Failure to maintain minimum academic progress will result in placement on either:

-       Academic Alert (formerly Academic Warning): a student’s term GPA is below 2.00, but the cumulative GPA is at least a 2.00.

-       Academic Notice (formerly Academic Probation): a student’s cumulative GPA is below 2.00 in two consecutive (or three cumulative) semesters. A student placed on Academic Notice who subsequently earns term GPAs of at least 2.00 will continue on Academic Notice for a maximum of 32 attempted credits. A student is no longer on Academic Notice when the student’s cumulative and term GPA is at least a 2.0.

-       Academic Suspension (formerly Academic Dismissal): an undergraduate student’s cumulative GPA is below 2.00 in two consecutive (or three cumulative) semesters.

-       Final Dismissal: a student has already been reinstated twice and fails to meet the minimum GPA requirements as outlined in the procedure detailed below.

A notation of the student’s status appears on the student’s transcript and degree audit platform. Winter academic progress will be considered with the spring term.

B.   UNDERGRADUATE SUSPENSION/DISMISSAL

1. ACADEMIC SUSPENSION/DISMISSAL

If an undergraduate student’s cumulative GPA is below 2.0 in two consecutive (or three cumulative) semesters, the student is placed on academic notice. Undergraduate students who subsequently earn term GPAs of at least 2.0 will be continued on academic notice for a maximum of 32 attempted credits, excluding a University-approved hardship withdrawal, after the initial term of academic notice in order to raise their cumulative GPA to at least 2.0. Students on academic notice who fail to raise their GPA above 2.0 will be subject to academic suspension. Students who are not meeting the University’s minimum standards of academic progress will be academically suspended. Those on academic notice are expected to show improvement and demonstrate minimum academic progress toward graduation. Students who do not successfully complete FRST competency course(s) after two attempts may also face FRST suspension.

Upon suspension, course enrollment in future terms will be canceled. The student may submit an appeal of the academic suspension to the Office of the Provost via the academic reinstatement appeal form. This appeal must include a written statement, accompanied by substantive evidence to support the appeal, and be submitted by the deadline specified in the suspension form and letter. The submission of an appeal does not result in automatic reinstatement. Appeals for procedural errors may be prioritized and expedited through the Office of the Provost.

For grade calculation or cumulative GPA errors, refer to Procedure 2006. 

C.   FIRST YEAR STUDIES (FRST) ACADEMIC PROGRESS

All students who are required to take FRST 1000-level courses must pass with a C or better within two attempts. Students who do not earn a C or better in FRST 1000-level courses on their first attempt will be placed on FRST Academic Notice, during which time they will be limited to enrolling in no more than 17 credits. Students who do not earn a C or better on their second attempt will be subject to FRST Suspension from the University. FRST course requirements are maintained on the University’s First-Year Studies (FRST) Program website.

Any student who has been suspended for not satisfying the first-year competency requirement in any of the FRST courses after two attempts may appeal the decision in writing as directed in the suspension letter via the academic reinstatement appeal form. Students must appeal their suspension by the deadline indicated in the form and letter.

Students who do not appeal or whose appeals are not successful may not apply for readmission to the University until they have demonstrated competency by completing the equivalency at another accredited institution. Students who are subject to skills competency suspension may also be subject to general academic suspension. These students must satisfy both sets of requirements for readmission.

D.   NON-ACADEMIC GROUNDS FOR SUSPENSION/DISMISSAL

Each undergraduate program may have non-academic standards including but not limited to attendance, skill competency, and professionalism requirements to which students must adhere, in addition to the minimum 2.0 GPA requirement. Students should refer to the program handbook to learn more about both academic and non-academic grounds for dismissal.

In addition to dismissal for failure to meet University requirements, students may also be dismissed for violations of academic integrity, as outlined in Procedure 2005.

E.   REINSTATEMENT

1.    PROCEDURE FOR REINSTATEMENT

A student seeking reinstatement must submit an appeal to the Office of the Provost by submitting the online form, describing 1) why they wish to return to Stockton, and 2) their activities during the suspension period that would support a reinstatement decision. If granted reinstatement by the Office of the Provost, the student will be required to sign and return a reinstatement contract included with the reinstatement letter.

For undergraduate students, the contract will include at minimum the following terms and conditions:

·         A meeting with the Center for Academic Advising to review academic progress and goals prior to enrolling for the reinstated term;

·         Earning a minimum term GPA for the first term reinstated greater than a

2.0 with no grades lower than C; and

·         Adherence to the Code of Conduct and other University policies, violation of which may subject the student to immediate suspension or dismissal.

The reinstatement process will not be completed until the contract is signed by the student and returned to the Office of the Provost. The student may not register for classes until the contract is signed and returned to the Office of the Provost. An academically suspended student will be limited to a maximum of two reinstatements to Stockton via this process before they are subject to Final Dismissal. An additional reinstatement may occur under the New Start Program.

Students who are reinstated, either after FRST suspension, academic suspension, or both, may enroll in a maximum of 16 credits (or 17 for courses requiring a co-requisite) during their initial term of reinstatement and all semesters when they are on continued academic notice.

2.    REINSTATEMENT OF ACADEMICALLY SUSPENDED STUDENTS

A suspended student who provides new evidence of interest and determination to continue studies at Stockton may appeal to the Office of the Provost via the online form for reinstatement. To be eligible for reinstatement, a student must have a minimum absence of two full terms from Stockton, excluding the summer and winter terms. Reinstated students will have a maximum of 32 attempted credits (excluding University-approved hardship withdrawals) starting the initial term of reinstatement in order to raise their cumulative GPA to 2.0 or higher. As a student attempts to make minimum academic progress by raising their cumulative GPA to 2.0, they must maintain at least a 2.0 term GPA to remain on academic notice.

3.    REINSTATEMENT OF FRST SUSPENDED STUDENTS

Students who are suspended under FRST, successfully appeal by the stated deadline, and are reinstated must pass the class(es) from which they were suspended during their first semester back. Students who do not pass these FRST courses by the end of their first semester after being reinstated will be suspended without the opportunity to appeal. These students will have to satisfy the equivalency of the required skills competency course(s) at another accredited institution before an appeal for reinstatement can be considered.

Students who have completed the required course(s) at another accredited institution must apply for reinstatement by the deadline listed on the reinstatement appeal form for the term in which they wish to return.

II.        GRADUATE STUDENTS

1.    MINIMUM ACADEMIC PROGRESS FOR GRADUATE STUDENTS

A graduate student must receive at least a 3.0 term GPA and a 3.0 cumulative GPA to maintain minimum academic progress or meet the higher minimum term GPA, cumulative GPA, grade requirements, and other requirements set by their academic program. Students should refer to graduate program handbooks for minimum academic progress requirements and grade replacement policies.

Each student’s record will be reviewed for minimum academic progress each term, including summer terms. The Registrar’s Office will notify the Office of Graduate & Continuing Studies of graduate students who do not meet the minimum term and/or cumulative GPA required to maintain minimum academic progress. The Office of Graduate & Continuing Studies, in consultation with the appropriate program chairs and academic deans, will issue a Notice of Support for Academic Standing to the student, with a copy to the student’s advisor and/or preceptor, as applicable.

Failure to maintain minimum academic progress will result in placement on either academic alert, academic notice, or dismissal.

2.    GRADUATE STUDENT DISMISSAL

A graduate student on academic notice who does not make minimum academic progress as outlined by their graduate program is subject to dismissal from the University. Students should refer to the program information in their respective program handbooks to learn more about academic grounds for dismissal.

i.     NON-ACADEMIC GROUNDS FOR DISMISSAL

Each graduate program may have non-academic standards to which students must adhere including but not limited to attendance, skill competency, and professionalism requirements in addition to maintaining the minimum GPA required by their specific graduate program to remain enrolled in the program. Students should refer to the program information in the University Bulletin and/or in program handbooks to learn more about non-academic grounds for dismissal.

In addition to dismissal for failure to meet program requirements, students may also be dismissed for violations of academic integrity, as outlined in Procedure 2005.

3.    APPEALING AN ACADEMIC AND/OR A NON-ACADEMIC GRADUATE DISMISSAL

An academic dismissal can be appealed by a student by submitting the Graduate Reinstatement Appeal form to the Dean of Graduate and Continuing Studies. The Dean of Graduate and Continuing Studies, in consultation with the academic program and the school dean, will review the student's appeal and notify the student of the final determination via letter to the student’s Stockton email address.

Students may appeal the deans’ decision through the Office of the Provost.

The Dean of the school where the graduate program resides will consider appeals of dismissal based on non-academic grounds.

4.    RE-ADMISSION FOLLOWING DISMISSAL

Students dismissed from a graduate program may re-apply to the University. A period of at least one academic year must elapse after the date of dismissal before an application for admission will be accepted for consideration. During this year, the student is prohibited from enrolling as a degree or non-degree seeking student at Stockton University. A student who has been dismissed from a graduate program may re-apply to the same program or apply to another graduate program at the University under the program requirements and policies at the time of matriculation. In applications for re-admission to the same program or admission to another program admission criteria shall include consideration of previous performance at the graduate level in addition to the traditional admission requirements. Decisions regarding re-admission are at the discretion of the individual graduate program. Students should refer to the program information in program handbooks to learn more about re-admission policies for individual programs.

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